How to apply your signature in Outlook

Steps to apply your signature in Outlook

1. 1. Open the template of signature, with format file .HTML  (double click or drag to Chrome browser) recommended use Chrome for open  first time.  
2. 2. Select All (Ctrl + A) on Windows or Cmd A on Mac, and then   Copy. 
3. 3. In Outlook 2016/2013/2010 click, File to go to the Backstage view.
4. 4. Go to Options.
5. 5. Click the Mail tab and then Signatures in the Compose messages section.
6. 6. Create a new signature by clicking the New button.
7. 7. Paste the copied signature into the Edit signature section (Ctrl + V).
8. 8. Click OK.

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Step 1. Now go into Outlook and navigate to your email signature dialog by doing the following:

Outlook 2003 or Outlook 2007

- from your inbox, click TOOLS at the top
- pull down to OPTIONS
- click the MAIL FORMAT tab
- click the SIGNATURES button

Outlook 2010, 2013 or 2016

- from your inbox, click FILE in the upper left corner
- pull down to OPTIONS
- click MAIL in the left column
- click the SIGNATURES button

Step 2. You’ll now see the signature you just saved in your list of existing signatures. Set this signature as your default signature for new messages and for replies, save your settings and exit the signature dialog by clicking “OK”.

Note: If you noticed a signature in your zip file download called “reply- signature” set it for replies (instead of just “signature).

ATTENTION: Do not edit your signature AT ALL in Outlook’s signature editor. Doing so will change the fundamental way that Outlook treats the graphics in your signature, and may result in a poor display of images (blurry and maybe also enlarged). If you need to make changes to your signature, do so using the data entry form set up for your email signature program and then reinstall your signature from scratch.

You’re now finished installing your signature - it should appear properly for new messages and replies. Note: If you are not seeing the images in your signature, refer to the section below on disabling image blocking.

FINAL ADJUSTMENT - DISABLING IMAGE BLOCKING (IF NEEDED)

If the graphic images (logo, social media icons, etc.) do not show up in your signature, it is most likely that you have a setting in Outlook called “Don’t Download Pictures from the Internet” (commonly referred to as “image blocking”) turned on. You can disable image blocking by following these instructions.

Disable Image Blocking in Outlook 2010 / 2103 / 2106

• Click the File tab.
• Click Options.
• Click Trust Center.
• Under Microsoft Outlook Trust Center, click Trust Center Settings.

• Clear the Don’t download pictures automatically in HTML e-mail messages or RSS items check box. Disable Image Blocking in Outlook 2007

• On the Tools menu, click Trust Center, and then click Automatic Download.
• Clear the Don’t download pictures automatically in HTML e-mail messages or RSS items check box.